# Disclaimer

## What is Disclaimer

Disclaimer is a web part designed to **display important disclaimers, legal notices, and policy acknowledgments** on your SharePoint intranet, ensuring that all users are informed and compliant with necessary regulations and guidelines. 

By integrating the Disclaimer web part into your SharePoint sites, you can ensure that **vital information is communicated efficiently and effectively**, fostering a **culture of transparency and compliance** within your organization. 

Whether it’s a legal disclaimer, a privacy policy notification, or any other important message, this web part allows you to display your content in a consistent and professional manner.

Concretely, the web part consists of a **pop-up** with a **text** and **two buttons: Accept** and **Cancel**. The pop-up appears every time the user refreshes the page or accesses a new page, until they click on **Accept**. After the user has pressed the Accept button, they will no longer see that specific disclaimer. You can also force the user to accept the disclaimer, which means that they won't be able to navigate the intranet until they do so. [See below](#disclaimer-information) for a detailed explanation of the options available. 

{% hint style="info" %}
Explore the **advantages** of Intranet.ai **Disclaimer** by [**clicking here**](https://intranet.ai/features/disclaimer/) to learn more.
{% endhint %}

***

## Add a new disclaimer to your SharePoint intranet

Disclaimers are created by filling in a SharePoint list named **Disclaimers List**. To add a new disclaimer to this list, take the following steps: 

* Click on the **Settings** icon on the top right of the page, then click on **Site contents**.

<div align="left"><figure><img src="/files/fnCmJTUTf8gKBwoqn2zD" alt=""><figcaption></figcaption></figure></div>

* Scroll down and click on **Disclaimers List**.

<div align="left"><figure><img src="/files/K5Ze4WGU8JIVg8qsHQXN" alt=""><figcaption></figcaption></figure></div>

* Press the **New** button to add a new item to the list.

<div align="left"><figure><img src="/files/Ruyy7QxfFFcgahgsGmXV" alt=""><figcaption></figcaption></figure></div>

* A panel appears with a number of fields to fill in. The fields marked with **asterisks** are the **mandatory** ones.&#x20;

<figure><img src="/files/YxW9eVx2KEbc4CbaFTlH" alt=""><figcaption></figcaption></figure>

### Disclaimer information

* **Title**: enter the **title** of the disclaimer.&#x20;
* **Is active**: tick this box to **activate** the disclaimer and make it visible.&#x20;
* **Disclaimer content**: write the **text** of the disclaimer. You have several possibilities to customize your content. For instance, you can add **formatting** and include **hyperlinks** or **images**. When you have completed the text, click on **Save** in the lower-right corner of the text bo&#x78;**.**

<div align="left"><figure><img src="/files/yAw8dmKNBYxq7Qy4vgck" alt=""><figcaption></figcaption></figure> <figure><img src="/files/vIlcmm9aSqW0kNd7aCsT" alt=""><figcaption></figcaption></figure></div>

* **Date from**: this is an optional field which allows you to **schedule** your disclaimer. This means that the disclaimer will be displayed starting from the selected date. The component considers this piece of information **only if you have ticked the Is active checkbox**.
* **Date to**: this is an optional field which allows you to set an **expiry date** after which the disclaimer will no longer be visible. The component considers this piece of information **only if you have ticked the Is active checkbox**.
* **Forced to accept**: tick this box to **force users to accept** the disclaimer. This implies that the **Cancel** button **will not be available**, and users **won't be able to navigate the intranet** until they press the **Accept** button.
* **Attachments**: please, ignore this field.&#x20;

When you have completed the panel, click on **Save**. The result will look like this:&#x20;

<div align="left"><figure><img src="/files/i3vH7OV8w7S6RKoNgdqZ" alt=""><figcaption></figcaption></figure></div>

{% hint style="info" %}
You can create multiple disclaimers. All active disclaimers will be displayed one after the other from the most recent to the least recent.
{% endhint %}

{% hint style="info" %}
If you edit the content of the disclaimer, the updated version will not appear to users who have already clicked on Accept. If you want everyone to see an important change, you'd better create a new disclaimer.&#x20;
{% endhint %}

### Add disclaimers in multiple languages

If you have a multilingual intranet, you may need to translate a disclaimer into multiple languages. In particular, the fields to translate are **Title** and **Disclaimer content**. To carry out this translation activity, you need to create **two additional fields for each language**. Specifically, you need a **Title field** and a **Disclaimer content field** with **specific nomenclatures**. The nomenclature to adopt is as follows:&#x20;

* **IAIDisTitle + language code**
* **IAIDisText + language code**

[**This link**](https://pkbullock.com/resources/reference-sharepoint-online-languages-ids) offers a list of language tags. However, please use only **lower case letters** and **no hyphen** between the first and the second part of the tag. &#x20;

> For example, the language code for French is **frfr**. The complete nomeclature for the Title and Disclaimer content fields would be:
>
> * **IAIDisTitlefrfr**
> * **IAIDisTextfrfr**

A detailed explanation of the steps of this process is offered below:

* To create **an additional Title field**, click on **+Add column**. Select **Text** and click on **Next**.

<div align="left"><figure><img src="/files/0Iaf5T4XKHDExZkqmh20" alt=""><figcaption></figcaption></figure></div>

* In the **Name** field, enter the name of the column. Make sure to adopt the **nomenclature** described above, and save. &#x20;

<div align="left"><figure><img src="/files/3tPs2dJ8pwcZe9q0CQOB" alt=""><figcaption></figcaption></figure></div>

* To create **an additional Disclaimer content field**, click on **+Add column**. Select **Multiple lines of text** and click on **Next**.

<div align="left"><figure><img src="/files/iVtACBV4iZu6SgXO5bBC" alt=""><figcaption></figcaption></figure></div>

* In the **Name** field, enter the name of the column. Make sure to adopt the **nomenclature** described above.
* In addition, make sure to click on **More options** and activate the **Use enhanced rich** **text** option, which will allow you to add formatting, hyperlinks, images, and so on. Finally, click on **Save**.

<div align="left"><figure><img src="/files/SuLGltNqJa8r85KM7tTU" alt=""><figcaption></figcaption></figure></div>

* Now, select the disclaimer you want to translate, click on **Edit**, and **add the translations** by filling in the newly created fields. Then, click on **Save**.

<div align="left"><figure><img src="/files/8zL7aaZKghVhexAQpPt7" alt=""><figcaption></figcaption></figure></div>

{% hint style="info" %}
It is important that you localize both columns (Title and Disclaimer content).&#x20;

When you create a column, it is fundamental that you adopt the correct naming convention. Then, you can edit the display name of the column to make it more user-friendly (e.g., "French Title", "French Content").
{% endhint %}

***

## Configure the Disclaimer Users list&#x20;

The Disclaimer web part relies on two SharePoint lists: Disclaimers List is used for creating disclaimers, while **Disclaimer Users** is used for saving information related to users who have clicked on **Accept**. Indeed, when a user presses the Accept button, this action is saved in the Disclaimer Users list. To make this happen, you need to configure the Disclaimer Users list so that intranet visitors can interact with it. To learn how to configure this list, read the [dedicated guide](https://docs.intranet.ai/sharepoint-intranet/other-configurations/configuration-of-favorites-lists-and-user-lists). In particular, please refer to the **First type of configuration** section. &#x20;

{% embed url="<https://intranet.ai/>" %}


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://docs.intranet.ai/sharepoint-intranet/components/disclaimer.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.