Requirements

In this page you can find all is needed to start a new project with intranet.ai ready-to-go solutions, for the creation of the communication portal within your company.

Project requirements

Please find here below the requirements from the project management point of view, needed for both SAAS and Self-hosted.

• We ask two types of user accounts:

  • A personal account for each of our specialists, to be used for working on your Microsoft 365 environment

    • If this account is a SharePoint Online Administrator or a Global Administrator it is useful for us to proceed autonomously on some technical activities (like the creation of new sites, the creation of a custom theme, and many others). Otherwise we will need the support from the Customer to execute such activites.

  • A service account, to be used for content creation and migration needs. We usually call it "Intranet Editor" or something similar, with the goal to avoid having real people names for migrated content author.

• We ask the creation of a Teams group, inside the Customer tenant

  • This is useful for the collaboration during the project. We are going to use this group for all the communications during the project, for having one single repository for project's documents and files, for archiving meeting notes and managing tasks.

Technical requirements

Please find below all the technical requirements for final users and for the cloud environment in which we will install our solution.

Users' system requirements

The Customer is required to use, maintain, and upgrade hardware and software to meet the evolving system requirements of our solution. Hardware and software requirements to be met are specified within the Microsoft 365 documentation.

Users' licenses

The intranet will be created on SharePoint Online and the following licenses are needed to use all the features available:

• SharePoint Online, for accessing the intranet portal

• Microsoft Teams, for receiving push notifications

• Power Apps for Office 365, for forms customizations or custom apps

• Power Automate for Office 365, for workflows

• Microsoft Stream, for videos and live streaming

These licenses are included in the following bundles:

• Microsoft 365 Business Basic / Standard / Premium

• Microsoft 365 E3 / E5 / F3

• Office 365 E1 / E3 / E4 / E5 / F3

Office 365 F1 and Microsoft 365 F1 licenses are also good, but only for accessing the intranet in SharePoint Online or Teams. Power Apps and Power Automate are not available.

SharePoint Online P1 or P2 licenses are also good, but only for accessing the intranet in SharePoint Online.

System requirements

SharePoint Online

• A global App Catalog is needed to install intranet.ai solutions. You create your global App Catalog inside the SharePoint Online Administration portal following these instructions. If there is already an App Catalog configured, just skip this step.

• intranet.ai needs at least one communication site in SharePoint Online to work. If you already have an intranet in SharePoint Online and you want to enrich it with intranet.ai custom components, just send us the link. If it is a new installation, please create a new communication site by following these instructions and choose the address of your brand new intranet (ex: https://CONTOSO.sharepoint.com/sites/intranet)

Important: When choosing a template for your new communication site, please select a blank template. This approach ensures a smooth experience, especially when setting up a multilingual environment.

Important: If you're planning to build a multi-language intranet or to have global/local communications, just skip this requirement. We will create the structure of your intranet's sites together.

Azure (only for Self-hosted installation)

An Azure subscription (pay-as-you-go, CSP, or with an Enterprise Agreement) is needed for server-side features of intranet.ai self-hosted. If a subscription is not available, we can re-sell the Azure subscription. Please talk about this possibility with your Sales account.

STEP 1 Following these instructions, please register the service provider below:

• Microsoft.AlertsManagement

• Microsoft.ApiManagement

• Microsoft.BotService

• Microsoft.CognitiveServices

• Microsoft.DocumentDB

• Microsoft.Insights

• Microsoft.KeyVault

• Microsoft.ManagedServices

• Microsoft.Search

• Microsoft.Storage

• Microsoft.Web

• Microsoft.EventHub

• Microsoft.Kusto

• Microsoft.OperationalInsights

STEP 2 Create a new resource group inside your Azure subscription following these instructions. Give "Contribute" access to this new resource group to intranet.ai's accounts.

STEP 3 Following these instructions, please create a new app registration inside your Azure AD and configure it as below:

• Name: intranet.ai-managed

• Type: Multitenant

Then execute the following actions:

• Generate a new client secret with the maximum expiration date

• Configure the following permissions:

  • Microsoft Graph

    • Delegated

      • Directory.Read.All

      • Group.ReadWrite.All

      • User.Read

      • User.Read.All

      • User.ReadBasic.All

    • Application

      • Directory.Read.All

      • Group.ReadWrite.All

      • Notes.ReadWrite.All

      • User.Read.All

  • SharePoint

    • Application

      • Sites.FullControl.All

      • TermStore.ReadWrite.All

      • User.ReadWrite.All

• Give an admin consent to all of those permissions

• Add this app registration as an Owner of the resource group created in the previous step