# Use cases

## Acknowledgement for documents

Our Acknowledgement tool is essential for ensuring that **crucial documents** are not only distributed efficiently but also acknowledged by the intended recipients. Here are some key use cases:

### Human Resources and Training

* **Onboarding documentation**. Distribute onboarding materials (such as company policies, handbooks and procedures) to new hires and ensure they have been read.
* **Training materials**. Distribute educational materials (such as slides and manuals) and ensure that employees complete training. 
* **HR documents**. Notify employees of changes in HR policies, such as updates on leave policies or employee benefits, and ensure acknowledgment.

### Compliance

* **Compliance documents**. Share compliance documents and request acknowledgment to ensure all employees are aware of and comply with company regulations.
* **Policy updates**. Distribute internal policy updates, such as changes to the company’s code of conduct, and confirm that all employees have read them.

### IT and Security

* **Cybersecurity policies**. Notify employees of IT security policies, phishing awareness, and best practices for data protection.
* **Acceptable use policies**. Ensure employees acknowledge IT policies regarding the appropriate use of company devices and networks.

### General Document Management

* **Health and safety protocols**. Distribute safety guidelines and emergency procedures to employees.
* **Project documentation**. Share project charters, scope documents, or timelines with project team members to confirm their understanding of project requirements.
* **Other**. Notify and track acknowledgment of updates to any critical internal documents.

## Acknowledgement for pages and news

With the possibility to request acknowledgment for intranet pages and news, our tool ensures that **important communications and contents** reach employees and are properly acknowledged. Here are some common use cases:

### Internal communications and corporate announcements

* **Company-wide announcements**. Ensure employees acknowledge major announcements, such as leadership changes, mergers, acquisitions, or strategic initiatives.
* **Corporate events and town halls**. Make sure employees have seen important event details – including agendas and key takeaways – distributed via intranet news.
* **Sustainability and corporate social responsibility (CSR) initiatives**. Ensure employees are informed about environmental and social responsibility programs and know how to participate.

### Human Resources and Employee Engagement

* **Diversity, equity, and inclusion (DEI) initiatives**. Ensure employees acknowledge corporate commitments to diversity, equity, and inclusion and are aware of related programs.
* **Workplace benefits and incentives**. Notify intranet users of new benefits, changes to existing benefits, or wellness incentive programs and confirm acknowledgment.
* **Performance review guidelines**. Ensure your colleagues acknowledge deadlines, procedures, and expectations for performance evaluations.
* **Employee surveys and feedback requests**. Confirm that employees have received and reviewed survey invitations, feedback forms, or participation guidelines.
* **Learning and development opportunities**. Track acknowledgment of available training programs, leadership development initiatives, and professional growth resources.

### Policy and compliance updates

* **New policy releases**. Publish news to inform employees of new company policies and track acknowledgment.
* **Regulatory updates**. Ensure intranet users acknowledge compliance updates and procedural changes communicated via intranet news.
* **Workplace ethics and conduct guidelines**. Reinforce ethical standards and behavior expectations by distributing reminders via intranet news.

### IT and security alerts

* **Security advisories**. Publish IT security updates, such as password policy changes, phishing alerts, or new authentication procedures, and track acknowledgment.
* **System maintenance notices**. Ensure that employees acknowledge planned system downtimes, software rollouts, or IT service interruptions.
* **Remote work security guidelines**. Ensure that employees working remotely acknowledge best practices for accessing company systems securely.