Use cases

Our Acknowledgement tool has a wide range of use cases across various industries and organizational needs. Here are some of the potential use cases.

Acknowledgement for documents

Our Acknowledgement tool is essential for ensuring that crucial documents are not only distributed efficiently but also acknowledged by the intended recipients. Here are some key use cases:

Human Resources and Training

• Onboarding documentation. Distribute onboarding materials (such as company policies, handbooks and procedures) to new hires and ensure they have been read.

• Training materials. Distribute educational materials (such as slides and manuals) and ensure that employees complete training.

• HR documents. Notify employees of changes in HR policies, such as updates on leave policies or employee benefits, and ensure acknowledgment.

Compliance

• Compliance documents. Share compliance documents and request acknowledgment to ensure all employees are aware of and comply with company regulations.

• Policy updates. Distribute internal policy updates, such as changes to the company’s code of conduct, and confirm that all employees have read them.

IT and Security

• Cybersecurity policies. Notify employees of IT security policies, phishing awareness, and best practices for data protection.

• Acceptable use policies. Ensure employees acknowledge IT policies regarding the appropriate use of company devices and networks.

General Document Management

• Health and safety protocols. Distribute safety guidelines and emergency procedures to employees.

• Project documentation. Share project charters, scope documents, or timelines with project team members to confirm their understanding of project requirements.

• Other. Notify and track acknowledgment of updates to any critical internal documents.

Acknowledgement for pages and news

With the possibility to request acknowledgment for intranet pages and news, our tool ensures that important communications and contents reach employees and are properly acknowledged. Here are some common use cases:

Internal communications and corporate announcements

• Company-wide announcements. Ensure employees acknowledge major announcements, such as leadership changes, mergers, acquisitions, or strategic initiatives.

• Corporate events and town halls. Make sure employees have seen important event details – including agendas and key takeaways – distributed via intranet news.

• Sustainability and corporate social responsibility (CSR) initiatives. Ensure employees are informed about environmental and social responsibility programs and know how to participate.

Human Resources and Employee Engagement

• Diversity, equity, and inclusion (DEI) initiatives. Ensure employees acknowledge corporate commitments to diversity, equity, and inclusion and are aware of related programs.

• Workplace benefits and incentives. Notify intranet users of new benefits, changes to existing benefits, or wellness incentive programs and confirm acknowledgment.

• Performance review guidelines. Ensure your colleagues acknowledge deadlines, procedures, and expectations for performance evaluations.

• Employee surveys and feedback requests. Confirm that employees have received and reviewed survey invitations, feedback forms, or participation guidelines.

• Learning and development opportunities. Track acknowledgment of available training programs, leadership development initiatives, and professional growth resources.

Policy and compliance updates

• New policy releases. Publish news to inform employees of new company policies and track acknowledgment.

• Regulatory updates. Ensure intranet users acknowledge compliance updates and procedural changes communicated via intranet news.

• Workplace ethics and conduct guidelines. Reinforce ethical standards and behavior expectations by distributing reminders via intranet news.

IT and security alerts

• Security advisories. Publish IT security updates, such as password policy changes, phishing alerts, or new authentication procedures, and track acknowledgment.

• System maintenance notices. Ensure that employees acknowledge planned system downtimes, software rollouts, or IT service interruptions.

• Remote work security guidelines. Ensure that employees working remotely acknowledge best practices for accessing company systems securely.