Features
This pages describes how the Resource Reservation tool works.
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This pages describes how the Resource Reservation tool works.
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Once the tool has been installed, editors can configure the tool.
The web component includes four key functions:
First of all, it's necessary to add the web parts to a page, this page will be the “New booking page” . Here are the steps.
Add the Resource Reservation tool to a page
If your page is not already in edit mode, click Edit at the top right of the page.
Hover your mouse above or below an existing web part and you'll see a line with a circled +, like this:
Click on it and, in the web part search box, enter IAI Booker to quickly find and select the Booker web part.
Click the Edit button on the left of the web part to open the property pane and set options. See below for more information.
In this section you will be requested to enter the following information:
Enter the URL of the app service: in this field you should insert the app service URL, which is the Web application that provides the backend functionality required by the component.
Enter the link where the webpart is in ‘new booking’ format: the link requested in this field is the one related to the page where the users should be able to book the resources
Enter the link where the webpart is in the “show all bookings” format: here you can insert the link related to the page where Booking Agenda is visible .
Choose which type of resource should be shown when opening the new bookings page: in this section you will be able to choose from the drop-down menu which resource to show for booking from the resources you are going to create
In the following section you can decide how you want to use the tool in the dedicated page:
How do you want to use this app on this page?: in this section you will be able to choose the type of use and layout to set up on the page.
There are four options: with “My bookings” you can decide to use the view to show your reservations; with “Calendar” you can show your reservations within the calendar; alternatively, you can show the layout “New booking” that allows you to create a new reservation or you can show the list of all reservations, generally the view “Booking list” is the view used by editors to keep track of all the reservations that users make.
Enter the text to be shown in the custom button under the resource manager: this field can be used to show the text that appears in the web part button on the top right, you can use this field to indicate the reservation page where you configured the web part in my bookings, calendar or booking list mode.
Insert the custom button link under the resource manager: you can enter here the URL of the page where you configured the web part in my bookings, calendar or booking list mode.
The tool offers various settings you can decide:
Which time format do you want?: here you can put the flag on “Easy reading” or on “Exact time”, it will change the way the booking time appears
Description: if you want the description to be shown you can flag this field, leaving this field unflagged means that the description won’t be visible
Mandatory Description: here you can put the flag to choose whether to make the description mandatory or not
Show booking user: you can flag this field to choose whether or not to show the user who registered
Automatic refresh: in this field you can decide if you want to enable automatic refresh to always have the web part updated
Modifiable booking description: here you can put the flag to choose whether you want to make the resource description editable
Show all day button: If you want to show the “all day” button you can flag this field, if not, you can leave it unflagged.
To create and edit resources, the process involves the steps described below.
Click on Manage Resources, in the top right corner.
A panel will appear from which you can set three items:
Resources
Resource types
Properties
The first step is the setting of the Resource type:
Click on “New” to insert the resource type to be booked, for example a meeting room.
Choose the name of the resource (for example: meeting room) and time settings; for example, a resource can be booked for a maximum of 10 hours, from 8 am to 6 pm.
Save the changes.
The second settings is about the Properties.
Properties allow resources to be filtered by working as a discriminating factor. In other words, when booking a resource, you can choose which property it should have, so that only resources with that property will be shown.
Property name: for example, instruments.
Property value: monitor.
In the panel above you will be able to see all the properties displayed.
The last setting is about the Resources creation:
At first, you can click on the Resources button in the top left corner.
Then you will be able to fill in the fields:
Name: you can write the resource name.
Description: here you can specify some useful information about the resource.
Type: in this field you can insert the resource type.
Image: you can upload from your pc the resource image.
Properties: here you can define this resource specifying its characteristics.
In this interface, you can make new bookings by selecting the time and then clicking 'Book' next to the resource you want to reserve.
This is the page dedicated to users, where each person can view their own reservations and make new ones.
This view allows you to see within a daily calendar the bookings that have been made day by day. using the “Go to today” button you can always go back to the current day, while with the little arrows you can move through the different days preceding or future to the current day.
Also with the “Booking type” drop-down menu you can choose to see the bookings for a specific resource.
Administrators have a more complete view, in fact they can see all the bookings made by all users. Moreover, they have the possibility to modify any booking and even to delete them.
If your intranet has the multi-language feature enabled, you will be able to configure the tool on the translated pages, and the default buttons will be automatically translated.
However, resources are not translated, so you will need to create as many resources as there are languages in the intranet and select, on each page where the tool is configured, the resource in the language corresponding to the page.
