Creating a new course starting from a Document
With this option you can create courses from an existing document.
Premises
If you choose this option, you have to remember that the tool reads only horizontal documents. This means that:
if there are tables in the document with information that should be read horizontally, the tool will read them correctly
if there are tables in the document with information that should be read vertically the tool may read the encoded information incorrectly
Word Files must be saved in "docx" format. For now, the tool only supports docx/pdf and PowerPoint format, other extensions (like doc) are not supported as the extraction type changes depending on the format.
If you want to create a course from a Power Point Presentation or an Excel File, you have to remember to save it as a PDF first and that:
In the courses created from a Power Point Presentations the images will not be considered. If you want to add them, please remember to add them in the course itself in a second time
In the courses created from an Excel File, the information may not be correct since Excel consists of tables, you will have to overproof that the dates are written correctly
To have a clearer and more linear structure of the lessons, it is recommended to choose WORD (docx) type documents as the tool reads each chapter and the content under the chapter itself; whereas in PDFs this process does not happen, and the tool reads the whole page instead of each individual chapter.
Once you select the option “Upload document”, you can enter several information such as:
The Title, this is compulsory, and it corresponds to the title of the lesson
The Description, which is a short description of the course
The Category, allows you to summarize in a word what the course will be about. The tool allows you to select pre-existing categories, for example: company safety, company quality, people, company procedures etc
The Language , the language in which the course will be generated
In addition, you can add more details about the Lessons such as:
The Number of lessons: you can decide whether to enter the number of pages you like to add or you can let the algorithm choose through the "Let AI Choose" option. If you have no preferences or restrictions in selecting the number of lessons, it is recommended to use the "Let AI choose" option
The Type of lessons: this choice includes Text, Text with Listed Points, Interactive Quiz and/or Flashcard
The are also other options called : " Advanced Options"
The Type of lessons: this choice includes Text, Text with Listed Points, Interactive Quiz and/or Flashcard
In these options you can choose.
the "Page Range " to be considered in creating the course (it can be more pages i.e. 4-20; or just one page i.e. 5)
the "Custom chapter Style", where you enter the Title of the Chapter that corresponds to the Writing Style used in Word. This last option is very important as you need to write the exact style that you used in Word to write the title of the chapter. If you have formatted the document well and used the style: "Title 1" for titles, "Title 2 " for subtitles, and "Normal" for the body of the document, you will not have to specify anything in this section. On the contrary, if you gave a custom name to the style, you must enter the corresponding name.
How to take the name of a personalized style in Word:
In order to paste the name of the custom style, you need to go to the word Home, click on the desired style and right-click, click "edit" and then copy the name
Once you have selected all the necessary information, you just need to click on “Generate" and you will be returned to the Courses page where you will see that the system is generating the course (you can see it through the Status “Generating”).
Remember that during the creation process of lessons, it is important to enter all the correct information in order to avoid errors, which are indicated to the user by the status “Error". In this case the system allows you to see the error by clicking on the button "Error" and recreate the course from new.
Once the "Generating" process is finished, you will see the “Draft" status and by clicking on it you will be able to see the lessons.
If you want to add lessons you can choose to do it from scratch or from a document:
If you want to create a new lesson from a document you will have to enter the following information:
a. the type of lesson
b. the chapter you want to use to create the new lesson
2.If you choose to create the lesson from scratch the process is the same as explained in the section regarding courses created from scratch: “How to put lessons inside a “from-scratch” cours.
If you click on the edit button at the bottom left of the lesson panel, you will see a screen like the following:
On the left side you will see two options: "Quote" and “Attachment”.
Under “Quote” you will find the extract of the document which the lesson refers to.
Under “Attachment” you have the possibility to attach a document or a embed a video.
On the right side of the panel, you will be able to change the lesson modality, for example from a text to a bullet point.
In both courses created from scratch or from documents you can change the order of the lessons simply by "drag and drop” them, so by pointing the slider on the lesson you want to move, click on it and then drag it.
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