Company Apps
The public area in your SharePoint intranet where your company suggests users useful materials and apps for their daily activities.
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The public area in your SharePoint intranet where your company suggests users useful materials and apps for their daily activities.
Last updated
Was this helpful?
Company Apps is a feature that allows you to group company applications and links into a single space, categorize them, choose their icons, and assign read permissions to specific individuals. This feature allows the insertion of both internal SharePoint links and external links.
The apps can be categorized and indexed in . This way, the intranet will show users the most relevant apps for their searches and work.
If your page is not already in edit mode, click Edit at the top right of the page.
Hover your mouse above or below an existing web part and you'll see a line with a circled +, like this:
Click on it and, in the web part search box, enter Apps to quickly find and select the Company Apps web part, which is named "IAI - Apps".
The layout settings allow you to customize the appearance of your application by adjusting various layout settings.
By opening this first configuration, you will see the following options:
Do you want to hide the background? You can choose to hide or display the webpart background. The default setting is “No”. This means that, by default, the webpart is characterized by a white background. If you enable this option, the white card background will be completely removed, allowing the content appear directly on the page. As a result, the webpart will be transparent, showing either the selected background image or the chosen SharePoint page color.
Do you want to hide the background shadow? You can choose whether to show or hide the background shadow. The default setting is “No”. This means that, by default, the webpart is characterized by a subtle depth effect that can make the webpart stand out more against the rest of the page. If you enable this option, the shadow behind the background will be removed, giving the web part a flatter, cleaner look without any depth.
Select the type of background shadow: if you decide to set the background shadow, a further configuration will appear and you can select the style from High Contrast, Light, or Dark options.
If you select High contrast, this option creates a strong, bold shadow effect that provides a high level of contrast between the background and the content.
By choosing the Light background shadow, it will create a soft and subtle effect, giving a more delicate and gentle depth to the background.
Finally, the Dark background shadow style provides a darker, more intense effect, adding depth and emphasizing the background even more.
Do you want to hide the title? Here you can select whether to show the webpart title or hide it. If set to visible, the web part title will appear on the left side.
Enter the title of the application: thanks to this configuration, you can customize the application title. If you keep it blank, SharePoint will show the default title “Apps” at the top left angle of the webpart.
View mode: you can choose between a default view (each item is represented in a square with an icon and title) or list view (list of saved items). If you choose the default mode, a specific configuration will appear, which is Default display settings. If you choose the list view, the specific setting will appear, which is List display settings.
In this section, you need to specify the sources from which the web part will retrieve data. In addition, you can set other general options.
Fill out the fields as follows:
Enter the site URL from which the apps will be taken from.
For example: https://intranetai.sharepoint.com/sites/Intranet
Choose the Apps list data source, which by default is Apps list.
Enter again the site URL from which the favourites will be taken from.
For example: https://intranetai.sharepoint.com/sites/Intranet
Choose the Apps favorites list data source, which by default is Apps favorites.
In this section, you need to set general options for the webpart, such as the showing the link on current page or from a new tab, as well as hiding webpart when no apps are present.
You can choose to open the link on a new tab from desktop.
You can decide to hide the web part when there are no apps to view for the current user.
You can choose to show a search bar to help users find apps more quickly.
Enable tab mode: If you enable this option, the user will open the apps area by clicking on a small button. To configure the tab mode, follow these steps:
Define the position of the button on the page by entering the top margin and the right margin.
If you have selected the Default layout, you will see the following fields::
Select to view tab options: if you enable this setting, you can customize the font size of the text displayed on the tabs.
You can choose to open apps in the current tab from Teams or from a new one.
If you have selected the List layout, you will see the following fields:
You can choose whether the Favorites section will be expanded by default. If you don't enable this setting, the section will be collapsed by default.
You can choose whether the Personal apps section will be expanded by default. If you don't enable this setting, the section will be collapsed by default.
You can choose whether all other categories will be expanded by default. If you don't enable this setting, all sections will be collapsed by default.
You can set the height of the web part. If you enable this option, an additional field will allow you to enter the height of the web part in pixels.
Here you can drag and drop the tabs to choose the order you want to display them.
Company Apps also allows you to have a section where users can save their favorite personal links, which can be both internal and external to SharePoint. For example: Corriere della Sera (newspaper headlines links)
Complete the tabs as follows:
In the first section, you can decide whether to enable the Personal Apps tab or not. Simply check Yes if you want it to be displayed. If set on No, the other options will not be possible to configure.
To position the Personal App tab at the beginning of the other tabs, it's necessary to check the second option; otherwise, leave it unchecked to position it at the end.
Enter the site URL where the list of personal apps is present. For example: https://intranetai.sharepoint.com/sites/Intranet
Choose the list data source, which by default is User apps list.
Enter the name of the tab to be displayed, or it will default to My Links.
And this is the front end result:
To add a business app to your SharePoint intranet, the first step is to log in with your Microsoft 365 account.
Once the homepage of your Intranet is visible, please click on the Settings icon, which is located on the top right of the page. Then click on the Site Contents link, corresponding to the third link in the settings.
When you are in Site Contents, click on the Apps list link.
Click on the New button located at the top left.
A pop up will appear on the right side of the page, with the following fields:
Title*: the name of the application you’d like to see in the homepage of your Intranet.
For example: Progress
Link: the pathway referred to by the application (you can include both internal and external SharePoint links).
For example: https://teams.microsoft.com/l/app/70009fe1-94c8-4379-aa54-b6b174794a3e?source=app-details-dialog
Category*: here, you can enter the various categories to which the applications belong. For example, websites, updates, search tools, travel, or any other categories your company requires. This information will enable users to view applications grouped by a specific logic when they log in to the Intranet page. A separate tab will be created for each category.
For example: DateTime (calendar with a clock icon)
Order: the logic of visibility of the applications in the web part.
Once every mandatory item is filled, please click on the Save button.
Business applications are visible on your intranet homepage or in the section where you have placed this webpart. However, you can search for them in the search bar at the top of the page.
To edit an existing app, follow these steps:
Click on the Settings icon on the top right of the page, then click on Site contents.
Select the Apps list.
In the Apps list panel, please mouse over the application you’re interested in editing and please select it.
Once the application is selected, please click on the Edit button.
Here, the same pop up as the creation will appear, and it’ll be possible to amend it as needed. Once the amends are done, please click on Save.
Click the Edit properties button on the left of the web part to open the property pane and set options such as Layout settings, Data sources, General settings, Display settings, Default display settings, List display settings, Order settings, and Personal App settings. See below for more information on each of these options.
Enter the name of the icon that will be used for the button. You can choose an icon from the library at and then copy-paste the name of the icon into this field.
Icon name: the graphic element, it’ll be visible in the homepage of your Intranet, near the Title. In order to choose the correct icon, please the corresponding code via mouse over it.
The Apps favorites list requires a specific configuration so that users can interact with the list and mark items as favorites. To learn how to configure this list, read the . In particular, please refer to the First type of configuration section.
