Discussion and Project Groups

The component that simplifies the creation of standardized Teams groups from the SharePoint intranet.

What is Discussion and Project Groups

This webpart allows you to have a mirror of everyone's Teams groups. Our component integrates with Microsoft Teams, the most widely used collaboration app in the company.

This helps reduce emails and enables more effective collaboration with colleagues through group chat and numerous real-time information sharing features.

Explore the advantages of Intranet.ai Discussion and Project Groups by clicking here to learn more.

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Add the Discussion and Project Groups web part to a SharePoint page

• If your page is not already in edit mode, click Edit at the top right of the page.

• Hover your mouse above or below an existing web part and you'll see a line with a circled +, like this:

• Click on it and, in the web part search box, enter Workspace to quickly find and select the Discussion and Project Groups web part, which is named "IAI - Workspace".

• Click the Edit properties button on the left of the web part to open the property pane and set options such as General settings, Layout settings, Profile settings, Department settings and Category settings. See below for more information on each of these options.

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Configuration

1. General settings
2. Layout settings
3. Profile settings
4. Department settings
5. Category settings

General settings

• If you're not in edit mode already, click Edit at the top right of the page.

• Select the Discussion and Project Groups web part, then click Edit properties button on the left side of the web part.

As a first step, please select which tabs you'd like to be shown in the webpart or not:

• Projects: this tab directly matches with each user's MS Teams. So everyone can quickly reach the Teams projects they're part of.

• Groups: this tab directly matches with each user's MS Teams. So everyone can quickly reach the Teams groups they belong to.

• Profile: this tab is a link to the My Profile area.

If you're looking for how to configure My Profile, click here.

• Department: you can decide whether to show or hide the Department tab. By clicking on the tab, you will open the link inserted in the Department settings.
• Write account email: when this field is left blank, and users are allowed to create groups or projects via the Workspace web part, the user who creates the group or project will automatically be assigned as the owner of the group or project. Instead, if an email address is entered in this field, the specified account will be designated as the owner of the Teams group or project, even though users will still have the ability to create groups and projects autonomously.

• Do you want to show the button for the groups creation: this feature will allow you to show or hide the button for Project and Group creation. If you don't want users to create them, simply select No.

If users don't have the permissions to create new Teams groups, they should deactivate the button; otherwise, users will see the button, but when they try to create the Teams group, they encounter an error.

In Microsoft Teams, Teams Projects are specialized groups with preconfigured templates for enhanced project management, including features like meeting notes and Planner integration. Our webpart distinguishes them from regular Teams Groups, which are used for general collaboration purposes. Teams Projects ensure organized and efficient project management, while regular Teams Groups are used for broader team communication and collaboration.

Layout settings

Discussion and Project Groups allows you to personalize the tabs from the webpart. Also, it's possible to select a specific height of the webpart.

• If you're not in edit mode already, click Edit at the top right of the page.

• Select the Discussion and Project Groups web part, then click Edit properties button on the left side of the web part.

This area will allow you to have a personalized wording for the tab to be shown in the webpart. You can both edit them or leave them blank. If you leave them blank, the default wordings to be shown in the webpart will be:

• Projects

• Groups

• Profile

• Department

As a last configuration for this area, you can decide the heigh of the webpart. By default, it's 500px - Minimum is 220px, maximum 2000px. This will allow you to align the webpart to other elements in the page if needed.

Profile Settings

Discussion and Project Groups allows you to have a direct link to My Profile area.

• If you're not in edit mode already, click Edit at the top right of the page.

• Select the Discussion and Project Groups web part, then click Edit properties button on the left side of the web part.

This area simply require you to put a link, by clicking on the tab, the user will be redirected to the page you linked here.

This area should redirect every user to the page where My Profile webpart is set.

To learn how to configure My Profile, click here.

Department settings

Discussion and Project Groups allows you to have a direct link to the Department area.

• If you're not in edit mode already, click Edit at the top right of the page.

• Select the Discussion and Project Groups web part, then click Edit properties button on the left side of the web part.

Category settings

This field allows you to add a custom prefix to the created project. The prefix is added to the mail of the created team and is used to identify projects. This field is optional; if you don't fill it in, the web part will automatically use the prefix "prj".

• If you're not in edit mode already, click Edit at the top right of the page.

• Select the Discussion and Project Groups web part, then click Edit properties button on the left side of the web part.

Once you're done with these configurations, always remember to click Save as draft to have the preview. Once you're happy with the final result, click Republish to make the area visible for all the users in the SharePoint intranet.

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