Departments
The sites that help departments to make themselves known within the company and manage their communication.
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The sites that help departments to make themselves known within the company and manage their communication.
Last updated
Was this helpful?
SharePoint Company Departments are based on the idea of giving departments their own space on the SharePoint intranet by creating dedicated websites or pages. This helps you enhance internal communication and streamline the sharing of information and content among company departments on the SharePoint intranet.
Each department has its own space to introduce itself and highlight its news, services, and key contacts for colleagues. Moreover, you can use the Departments web part to introduce the manager of each department, showing their name, photo and contact details.
If your page is not already in edit mode, click Edit at the top right of the page.
Hover your mouse above or below an existing web part and you'll see a line with a circled +, like this:
Click on it and, in the web part search box, enter Department to quickly find and select the Departments web part, which is named "IAI - Company Department".
The layout settings allow you to customize the appearance of your application by adjusting various layout settings.
By opening this first configuration, you will see the following options:
Do you want to hide the background? You can choose to hide or display the webpart background. The default setting is “No”. This means that, by default, the webpart is characterized by a white background. If you enable this option, the white card background will be completely removed, allowing the content appear directly on the page. As a result, the webpart will be transparent, showing either the selected background image or the chosen SharePoint page color.
Do you want to hide the background shadow? You can choose whether to show or hide the background shadow. The default setting is “No”. This means that, by default, the webpart is characterized by a subtle depth effect that can make the webpart stand out more against the rest of the page. If you enable this option, the shadow behind the background will be removed, giving the web part a flatter, cleaner look without any depth.
Select the type of background shadow: if you decide to set the background shadow, a further configuration will appear and you can select the style from High Contrast, Light, or Dark options.
If you select High contrast, this option creates a strong, bold shadow effect that provides a high level of contrast between the background and the content.
By choosing the Light background shadow, it will create a soft and subtle effect, giving a more delicate and gentle depth to the background.
Finally, the Dark background shadow style provides a darker, more intense effect, adding depth and emphasizing the background even more.
Do you want to hide the title? Here you can select whether to show the webpart title or hide it. If set to visible, the web part title will appear on the left side.
Enter the title of the application: thanks to this configuration, you can customize the application title. If you keep it blank, SharePoint will show the default title “Company department” at the top left angle of the webpart.
Select the People Directory data source, which can be either SharePoint or Graph. Since a SharePoint list can contain a maximum of 5,000 items, companies with more than 5,000 employees will be required to use Graph as the data source. For companies with fewer than 5,000 employees, the choice will be the SharePoint list of the people directory, which is synchronized daily with Azure AD contacts.
Favourite contacts list: insert the link of the People directory favorites list.
In this section, you can choose the name of the person to insert on the web part, for example: Beth. After writing the person’s name or surname, select the correct user from the search results.
In this section, you need to configure general options, such as selecting the field where the profile picture is stored and other related settings.
Select the field where the image is saved: specify in which fields of Azure AD this information is stored; usually it is Title.
Select the field where the user principal name is saved: specify in which fields of Azure AD this information is stored; usually it is User Principal Name.
Select the field where the e-mail is saved: Mail.
In this section, you need to select the information that will be visible in the person’s card.
Choose title, subtitle and sub-subtitle: select the options you want to see in the person’s preview card, for example: Title (corresponding to Name and Surname of the contact), Department, Job Title.
Do you want to show the favourite shortcut in profile section? Select if you want to show the favourite shortcut in the profile section or not. If the favourite flag (the star) is added, the user's profile will be added to the list of favourites in the People Directory, so it will be visible among the People Directory favourites.
Do you want to show the Teams shortcut in profile section? Select if you want to show the Teams shortcut in the profile section or not. By adding the Teams shortcut, it will be possible to contact the user directly on a Teams chat.
Do you want to show the mail shortcut in profile section? Select if you want to show the mail shortcut in the profile section or not. Adding the e-mail shortcut will make it possible to contact the user directly by e-mail.
Here’s an example of how it will appear:
Click the Edit properties button on the left of the web part to open the property pane and set options such as Layout settings, Data sources, Person settings, General settings, and Display settings. See below for more information on each of these options.
As mentioned above, Departments introduces a person in the company, e.g., the manager of a specific department. The web part includes buttons through which you can contact this person. Therefore, it's essential to include details in this section, so that the application can retrieve the user’s contact information.
Contacts list: enter the link of the list. For example:
Select the field where the phone number is saved: Business Phones / Mobile Phone. As explained above, in order to add the phone in the Shortcut settings, you need a Voip System. to go to the guide that explains this point.
Do you want to show the phone shortcut in profile section? Select if you want to show the phone shortcut in the profile section or not. In order to add the phone shortcut and make calls, you need a Voip System. to go to the guide that explains this point.
