My Profile
The indexed profile in the SharePoint intranet to make oneself known in the company based on personal skills.
What is My Profile
Our component is a digital resume integrated with Microsoft Viva, the platform dedicated to employee experience and sharing corporate information.
Our feature allows you to get to know your colleagues and showcase your education, skills, and interests to support the intranet's People Directory.
Explore the advantages of Intranet.ai My Profile by clicking here to learn more.
Add the My Profile web part to a SharePoint page
If your page is not already in edit mode, click Edit at the top right of the page.
Click on it and, in the web part search box, enter Profile to quickly find and select the My Profile web part.
Configuration
Profile settings
My Profile allows you to to get to know and reach out to all the people and view contact information retrieved from the People Directory. Therefore, it's essential to include people directory details in this section.
If you're not in edit mode already, click Edit at the top right of the page.
On the first field, enter the site URL where the People Directory list has been installed.
For example: https://tenantname.sharepoint.com
Choose the People Directory list.
Select the People Directory data source, which can be either SharePoint or Graph. Since a SharePoint list can contain a maximum of 5,000 items, companies with more than 5,000 employees will be required to use Graph as the data source. For companies with fewer than 5,000 employees, the choice will be the SharePoint list of the people directory, which is synchronized daily with Azure AD contacts.
Select the option where the profile picture is stored: Title.
Select the option where the user login name is stored: User Principal Name.
Then you must configure the fields you want to display on the person’s card by clicking on Configure Fields.
Clicking on Configure Fields will open the Collection data panel header, where you have to choose the fields you want to display.
Choose fields: you choose the field from your Azure AD you want to show on the page.
Insert field custom name: you type the name you want to be displayed for that section.
Click on the + button to add another line.
Here’s an example of that panel already configurated.
Always remember to click Save at the bottom of the page.
The last option allows you to show the user's Teams status next to his or her name. To activate this option, select Yes.
To activate the Teams status in the intranet web parts, a few actions in the SharePoint admin center are needed. The SharePoint admin center can be accessed with a SharePoint Admin account. So, you need to take the following steps with a SharePoint Admin account:
Go to https://yourtenant-admin.sharepoint.com/ to access the SharePoint admin center.
Expand the Advanced section in the left-hand menu and click on API access.
In the Pending requests section, you should have the following row: Microsoft Graph - Presence.Read.All.
Select the row and click on Approve at the top left of the page.
Image settings
In this section, you need to choose whether or not to allow the person to change their image options.
Disable profile picture editing: by putting a flag on this option, you can choose to allow the person to change his profile picture or not.
Disable editing of the cover: you can choose to allow the person to change his cover picture or not.
Disable tag editing: you can choose to allow the person to change his tag or not (tags are frames that surround the user's photo and allow the insertion of an inscription such as “hiring” or “open to work”).
Enter the URL of the cover that will be inserted by default: if you want to set up a single cover image for everyone, just upload the image to SharePoint and paste the link into this field. A preview image will be shown if you choose this option.
Show tag name: you can decide to show the name of the tag in the selection of tags to be applied to the profile picture.
Sections settings
In this section, you can choose which boxes you want to display on the My Profile page. You can choose as many boxes as you like, and if there are some you are not interested in, you can simply uncheck them, so they will not appear on the page.
If you're not in edit mode already, click Edit at the top right of the page.
Order settings
Here you can choose the order of the information shown on the My Profile page. You can just drag and drop the tiles based on your choice.
Taxonomy settings
This is an optional field. If you want to add tags to appear in the skills, you can add them having previously set metadata: on this field you must insert the main taxonomy id (scores included).
Alternatively, if you do not fill them in, the default ones are set up if you want to create tags to fill the skills and projects boxes.
Skills settings
This is an optional field, if it is not filled in, the default ones are prepared. Otherwise, if you want to create tags to fill the skill box, you need to:
Flag the Do you want to use the preset skill list? button.
Insert the term store's unique id with the skills list inside (scores included).
Projects settings
This is an optional field. This option is useful if the user has carried out or is involved in specific projects, so that he/she can add the projects he/she is working on to his/her profile. If you want to create tags to fill the projects box, here is the procedure:
Do you want to use the preset projects list?: flag this button.
Insert the term store's unique id with the projects list inside (scores included).
Badge settings
This option is useful if the user has obtained specific certifications as a result of training courses, or alternatively, badges can be created to incentivize the use of the intranet, e.g. to reward those who frequently use the intranet in their daily work.
With this configuration, badge management has been implemented and it is possible to select these lists to view the user's badges.
Insert the site url where the badges lists are: enter the site URL.
For example: https://tenantname.sharepoint.com/sites/Intranet
Choose the badge categories list: select the Badge categories list.
Choose the people badge list: select the People badges list.
Add tags
You can personalize your image by adding a tag. Tags are frames that surround the user's photo and allow the insertion of an inscription such as “hiring” or “open to work”. To do this, you need to upload the images associated with the tag to the document library titled My profile tags. These images should have only the tag, with the rest of the image being transparent. This way, the tag can be overlaid onto your existing profile picture seamlessly.
Please note: it is important that tag images are 150x150 in size; otherwise, the tag will not be visible.
With that option, the user can choose his own tag to his profile photo by clicking on:
Once everything has been filled in, the My Profile page looks as follows:
Each user can fill in all the chosen fields by clicking on each of them and entering personal information. By default, the information is flagged as visible; if the user does not wish to make certain fields visible, the flag has to be removed.
Configure the My profile images and My profile info lists
The My Profile web part relies on two lists where users' images and details are saved: My profile images and My profile info. These lists require a specific configuration so that users can interact with them. To learn how to configure these lists, read the dedicated guide. In particular, please refer to the First type of configuration section and adopt the process explained for each list.
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