Videos
The component that allows you to engage colleagues with original videos or content from YouTube, Vimeo, and SharePoint sites.
What is Videos
Videos is a web part that allows you to share updates, publish educational content, spread values and disseminate key information with short videos on your SharePoint intranet. Thanks to this feature, you can publish content that is useful for the entire company audience and engage colleagues in clearer and more direct communication. This web part collects videos from three different sources in one single area; specifically, you can share original content or videos from:
YouTube
Vimeo
SharePoint sites
Videos can be categorized and indexed in Advanced Search using personalized tags. This way, the intranet will show users the most relevant videos for their searches and work.
Explore the advantages of Intranet.ai Videos by clicking here to learn more.
Add the Videos web part to a SharePoint page
If your page is not already in edit mode, click on Edit at the top right of the page.
Click on it and, in the web part search box, enter Company Media to find and select the Videos web part, which is named IAI-Company Media.
Configuration
List Settings
In this section, you need to indicate the sources from which the web part will retrieve information.
In the first field, select Company Media. This is the list where you will upload your videos (see Add a new video).
In the second field, select Company Media Tags. This is the list where you will create tags to categorize your videos (see Create video tags).
Playback Settings
In this section, you can decide to activate the autoplay feature, which is disabled by default.
Image Settings
You can create a custom icon that will be shown in the top left corner of the web part. In this section, you need to enter the URL of this picture, after having uploaded it to your intranet (see below).
The aspect ratio of this picture should be 4:3. We suggest adopting the following dimensions: 1000 x 750.
To create the icon URL, follow these steps:
Upload the picture to the Site Assets folder in the Site contents (or any other folder on your intranet).
In the Sites Assets document library, select the picture.
Click on the Info icon at the top right of the screen.
Click on the Path icon to copy the URL of the icon.
The Videos web part looks like this:
In the top left corner of the application, you can see the custom icon you have chosen. As mentioned above, you need to upload this picture to your intranet and copy-paste its URL in the Image Settings section of the configuration panel.
To the right of the icon, you can see the video categories, which correspond to tags. If you click on one category, e.g. Corporate news, the web part will display only the videos that belong to that catetegory. Below is a guide on how to create video tags.
There is also a search bar which allows you to quickly find a specific video.
When you select a video, you will see it in the central section of the web part. Below are the title, the release date and the description of the video.
On the right, you can find the list of the latest videos added to the Company Media list (see Add a new video).
In the lower part of the application there is an area of suggested videos. As will be explained in the section titled Add a new video, when you add a new item to the Company Media list, you need to complete a panel with a number of fields, including a box called Suggested, which is flagged by default. If you leave this box flagged, the video will be included in the area of suggested videos.
Create video tags
By using tags, you can categorize your videos to highlight news, initiatives, global communications, colleague interviews and so on. To create video tags, follow these steps:
Click on the Settings icon on the top right of the page, then click on Site contents.
Select the Company Media Tags list.
To add a new tag, click on New. The following panel will appear. The Title field, which is marked with an asterisk, is mandatory.
Title: write the name of the tag.
For example: Awards, Corporate news, Interviews, Training courses, Webinars
Description: here you can enter a description, which is optional.
Tag Order: you can set the order in which the tags will be shown in the application. In this field, you need to enter a number to specify the position of the tag.
Add a new video
As mentioned above, videos are collected in the Company Media list. To upload a new video, follow these steps:
Click on the Settings icon on the top right of the page, then click on Site contents.
Select the Company Media list.
To add a new video, click on New. The following panel will appear. The Title field, which is marked with an asterisk, is mandatory.
As mentioned in the introductory section, you can share videos from three different sources: YouTube, Vimeo or your SharePoint intranet. These three options will be explained in detail in the following sections.
Add a new video from YouTube
Too add a new video from YouTube, the first step is to open the Company Media list and click on New, as described in the previous section. When you click on New, a panel appears. Complete it as follows:
Title: write the title of the video.
Description: you can add a description which summarizes the content of the video. The description will be shown under the release date.
Duration: enter the duration of the video.
For example, if the video lasts 20 seconds, you need to write 0,20 in this field.
Link: enter the link to the video, which is a YouTube link in this case.
Suggested: if you leave this blox flagged, the video will appear in the area of suggested videos, in the lower part of the application.
Tag: select the tag you want to assign to your video from the drop-down menu. This menu shows you the tags you created previously (see Create video tags).
Release Date: enter the release date of the video. This date will be shown under the title of the video.
Source: select the source site of the video from the drop-down menu, which shows you the available options. Choose YouTube.
Preview Image Url: you can create a cover image for your video, upload it to your intranet and copy-paste the picture URL into this field (see Create the preview image URL). This will be the preview image of the video.
Once you have completed the panel, click on Save.
Add a new video from Vimeo
Too add a new video from Vimeo, the first step is to open the Company Media list and click on New, as described in the section titled Add a new video. When you click on New, a panel appears. Complete it as follows:
Title: write the title of the video.
Description: you can add a description which summarizes the content of the video. The description will be shown under the release date.
Duration: enter the duration of the video.
For example, if the video lasts 2:44 minutes, you need to write 2,44 in this field.
Link: enter the link to the video, which is a Vimeo link in this case.
Suggested: if you leave this blox flagged, the video will appear in the area of suggested videos, in the lower part of the application.
Tag: select the tag you want to assign to your video from the drop-down menu. This menu shows you the tags you created previously (see Create video tags).
Release Date: enter the release date of the video. This date will be shown under the title of the video.
Source: select the source site of the video from the drop-down menu, which shows you the available options. Choose Vimeo.
Preview Image Url: you can create a cover image for your video, upload it to your intranet and copy-paste the picture URL into this field (see Create the preview image URL). This will be the preview image of the video.
Once you have completed the panel, click on Save.
Add a new video from your SharePoint intranet
Besides YouTube videos and Vimeo videos, the Videos web part can display content uploaded to the SharePoint intranet. First of all, you need to upload the video to the Site Assets folder in the Site contents (or any other folder on your intranet). Then, open the Company Media list and click on New, as described in the section titled Add a new video. When you click on New, a panel appears. Complete it as follows:
Title: write the title of the video.
Description: you can add a description which summarizes the content of the video. The description will be shown under the release date.
Duration: enter the duration of the video.
For example, if the video lasts 1 hour and 6 minutes, you need to write 66 in this field.
Link: enter the link to the video.
Suggested: if you leave this blox flagged, the video will appear in the area of suggested videos, in the lower part of the application.
Tag: select the tag you want to assign to your video from the drop-down menu. This menu shows you the tags you created previously (see Create video tags).
Release Date: enter the release date of the video. This date will be shown under the title of the video.
Source: select the source site of the video from the drop-down menu, which shows you the available options. In this case, choose Url.
Preview Image Url: you can create a cover image for your video, upload it to your intranet and copy-paste the picture URL into this field (see Create the preview image URL). This will be the preview image of the video.
Once you have completed the panel, click on Save.
Create the preview image URL
To create the preview image URL, follow these steps:
Upload the picture to the Site Assets folder in the Site contents (or any other folder on your intranet).
In the Sites Assets document library, select the picture.
Click on the Info icon at the top right of the screen.
Click on the Path icon to copy the URL of the picture.
The Videos web part will look like this:
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