Configuration of favorite lists and user lists

This section provides instructions for configuring favorite lists and user lists. This step is essential for some intranet.ai components to work properly.

Many intranet.ai components involve the possibility for intranet visitors to interact with the lists on which such components rely. For example, when users mark news items as favorites, they interact with the News archive favorites list. To make this happen, it is important to configure favorite lists and user lists by following a specific process. In particular, two types of configuration can be identified.

First type of configuration

The first type of configuration requires you to:

Allow intranet visitors to contribute to the list;
Make sure that each user can see and edit only the items created by the user him/herself (e.g., each user will be able to see and edit only his/her favorite apps, contacts, FAQs, and so on);
Make sure that the list items won't appear in search results.

The configuration process involves the following steps:

Click on the Settings icon at the top right of the page, then click on Site contents.

Click on the three dots to the right of the list name, then click on Settings to access the Settings area.
Under Permission and Management, click on Permissions for this list.

First of all, you need to click on Stop Inheriting Permissions, as you want to set unique permissions for this list. This means that the list will no longer inherit permissions from its parent.

As soon as you click on Stop Inheriting Permissions, you will see the following pop-up, which explains you the action you are going to perform. Just press Ok.

Then, select the group of Visitors and click on Edit User Permissions.

You will land on the following interface, where you can set different types of permissions. The default option is Read; change it to Contribute, so that users will be able to intract with the list. Then, click on Ok.

Go back to the general area by clicking on Browse > Settings. Under General Settings, click on Advanced Settings.

You will land on the following interface, where you need to set some options concerning item-level permissions and search.

Item-level Permissions: here you need to specify which items users are allowed to read, create and edit. Select Read items that were created by the user and Create items and edit items that were created by the user.
Search: here you need to choose whether to allow items from this list to appear in search results. Select No.
Finally, click on Ok at the bottom of the page. The configuration is complete.

The process described above applies to the following lists:

Apps favorites
Disclaimer users
Faq favorites
Job applications
Lists of favorite documents
My profile info
News archive favorites
People directory favorites
Popup users
User apps list

Second type of configuration

The second type of configuration requires you to:

Allow intranet visitors to contribute to the list;
Make sure that each user can see all the list items (e.g., each visitor will be able to see everyone's notice board posts);
Make sure that each user can edit only the items created by the user him/herself (e.g., each visitor will be able to edit only the notice board posts created by him/herself);
Make sure that the list items won't appear in search results.

The configuration process involves the following steps:

Click on the Settings icon at the top right of the page, then click on Site contents.

Click on the three dots to the right of the list name, then click on Settings to access the Settings area.
Under Permission and Management, click on Permissions for this list.

First of all, you need to click on Stop Inheriting Permissions, as you want to set unique permissions for this list. This means that the list will no longer inherit permissions from its parent.

As soon as you click on Stop Inheriting Permissions, you will see the following pop-up, which explains you the action you are going to perform. Just press Ok.

Then, select the group of Visitors and click on Edit User Permissions.

You will land on the following interface, where you can set different types of permissions. The default option is Read; change it to Contribute, so that users will be able to intract with the list. Then, click on Ok.

Go back to the general area by clicking on Browse > Settings. Under General Settings, click on Advanced Settings.

You will land on the following interface, where you need to set some options concerning item-level permissions and search.

Item-level Permissions: here you need to specify which items users are allowed to read, create and edit. Select Read all items and Create items and edit items that were created by the user.
Search: here you need to choose whether to allow items from this list to appear in search results. Select No.
Finally, click on Ok at the bottom of the page. The configuration is complete.