# Configuration of favorite lists and user lists

Many intranet.ai components involve the possibility for intranet visitors to interact with the lists on which such components rely. For example, when users mark news items as favorites, they interact with the News archive favorites list. To make this happen, it is important to configure favorite lists and user lists by following a specific process. In particular, two types of configuration can be identified.&#x20;

***

## First type of configuration

The first type of configuration requires you to:

* Allow intranet visitors to **contribute** to the list;
* Make sure that each user can **see and edit only the items created by the user him/herself** (e.g., each user will be able to see and edit only his/her favorite apps, contacts, FAQs, and so on);&#x20;
* Make sure that the **list items** **won't appear in search results**.

&#x20;The configuration process involves the following steps:

* Click on the **Settings** icon at the top right of the page, then click on **Site contents**.

<div align="left"><figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2Fe9plrJc5cYByYiqQxr7X%2FSite-contents.png?alt=media&#x26;token=fa2fc357-c829-48c2-8184-f9d89017a70f" alt=""><figcaption></figcaption></figure></div>

* Click on the **three dots** to the right of the list name, then click on **Settings** to access the Settings area.
* Under Permission and Management, click on **Permissions for this list**.

<div align="left"><figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2FitlYMLwIAtIXxMggbtBh%2FDoc-23.png?alt=media&#x26;token=527272b2-365d-4cfc-b6c1-884721baea0d" alt=""><figcaption></figcaption></figure></div>

* First of all, you need to click on **Stop Inheriting Permissions**, as you want to set unique permissions for this list. This means that the list will no longer inherit permissions from its parent.&#x20;

<figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2FXdp6gQaDY3J2Hqz2M33V%2FDoc-24.png?alt=media&#x26;token=3c909e5e-59a0-443a-bf16-354f66665082" alt=""><figcaption></figcaption></figure>

* As soon as you click on Stop Inheriting Permissions, you will see the following pop-up, which explains you the action you are going to perform. Just press **Ok**.&#x20;

<div align="left"><figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2Frx5TBjupXAYBNpm0X7YX%2FDoc-25.png?alt=media&#x26;token=a4e84d78-1b40-4741-b580-0d37f0298f1a" alt=""><figcaption></figcaption></figure></div>

* Then, select the group of **Visitors** and click on **Edit User Permissions.**

<div align="left"><figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2F2GAytAynUfMq2dCwASys%2FDoc-26.png?alt=media&#x26;token=b62fc906-e686-4054-bd6a-954b4c3a39d4" alt=""><figcaption></figcaption></figure></div>

* You will land on the following interface, where you can set different types of permissions. The default option is Read; change it to **Contribute**, so that users will be able to intract with the list. Then, click on **Ok**.&#x20;

<figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2Fp5BIunyroBjhSCzJPWt6%2FDoc-27.png?alt=media&#x26;token=0ccb49b6-2eba-4d39-815b-bc5743a23c80" alt=""><figcaption></figcaption></figure>

* Go back to the general area by clicking on **Browse > Settings**. Under General Settings, click on **Advanced Settings**.

<div align="left"><figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2FwYzurK0BOCvDmVZva36T%2FDoc-28.png?alt=media&#x26;token=0ffd5c4d-2194-42b8-ada3-6483b8293751" alt=""><figcaption></figcaption></figure></div>

* You will land on the following interface, where you need to set some options concerning **item-level permissions** and **search**.

<div align="left"><figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2FzYvn3jlMxIn0nbkr9rGL%2FDoc-29.png?alt=media&#x26;token=0a254b66-23b4-48ff-b32b-88ce968512f2" alt=""><figcaption></figcaption></figure></div>

<div align="left"><figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2FeX2h9vzRqIRzxUv3PotB%2FDoc-30.png?alt=media&#x26;token=c3a14f2f-32f8-4e70-a840-c916e4f4e74b" alt=""><figcaption></figcaption></figure></div>

* **Item-level Permissions**: here you need to specify which items users are allowed to read, create and edit. Select **Read items that were created by the user** and **Create items and edit items that were created by the user**.
* **Search**: here you need to choose whether to allow items from this list to appear in search results. Select **No**.
* Finally, click on **Ok** at the bottom of the page. The configuration is complete.

The process described above applies to the following lists:&#x20;

* **Apps favorites**
* **Disclaimer users**
* **Faq favorites**
* **Job applications**
* **Lists of favorite documents**
* **My profile info**
* **News archive favorites**
* **People directory favorites**
* **Popup users**
* **User apps list**

***

## Second type of configuration

The second type of configuration requires you to:

* Allow intranet visitors to **contribute** to the list;
* Make sure that each user can **see all the list items** (e.g., each visitor will be able to see everyone's notice board posts);
* Make sure that each user can **edit only the items created by the user him/herself** (e.g., each visitor will be able to edit only the notice board posts created by him/herself);&#x20;
* Make sure that **the list items won't appear in search results**.

The configuration process involves the following steps:

* Click on the **Settings** icon at the top right of the page, then click on **Site contents**.

<div align="left"><figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2Fe9plrJc5cYByYiqQxr7X%2FSite-contents.png?alt=media&#x26;token=fa2fc357-c829-48c2-8184-f9d89017a70f" alt=""><figcaption></figcaption></figure></div>

* Click on the **three dots** to the right of the list name, then click on **Settings** to access the Settings area.
* Under Permission and Management, click on **Permissions for this list**.

<div align="left"><figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2FitlYMLwIAtIXxMggbtBh%2FDoc-23.png?alt=media&#x26;token=527272b2-365d-4cfc-b6c1-884721baea0d" alt=""><figcaption></figcaption></figure></div>

* First of all, you need to click on **Stop Inheriting Permissions**, as you want to set unique permissions for this list. This means that the list will no longer inherit permissions from its parent.&#x20;

<figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2FXdp6gQaDY3J2Hqz2M33V%2FDoc-24.png?alt=media&#x26;token=3c909e5e-59a0-443a-bf16-354f66665082" alt=""><figcaption></figcaption></figure>

* As soon as you click on Stop Inheriting Permissions, you will see the following pop-up, which explains you the action you are going to perform. Just press **Ok**.&#x20;

<div align="left"><figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2Frx5TBjupXAYBNpm0X7YX%2FDoc-25.png?alt=media&#x26;token=a4e84d78-1b40-4741-b580-0d37f0298f1a" alt=""><figcaption></figcaption></figure></div>

* Then, select the group of **Visitors** and click on **Edit User Permissions.**

<div align="left"><figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2F2GAytAynUfMq2dCwASys%2FDoc-26.png?alt=media&#x26;token=b62fc906-e686-4054-bd6a-954b4c3a39d4" alt=""><figcaption></figcaption></figure></div>

* You will land on the following interface, where you can set different types of permissions. The default option is Read; change it to **Contribute**, so that users will be able to intract with the list. Then, click on **Ok**.&#x20;

<figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2Fp5BIunyroBjhSCzJPWt6%2FDoc-27.png?alt=media&#x26;token=0ccb49b6-2eba-4d39-815b-bc5743a23c80" alt=""><figcaption></figcaption></figure>

* Go back to the general area by clicking on **Browse > Settings**. Under General Settings, click on **Advanced Settings**.

<div align="left"><figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2FwYzurK0BOCvDmVZva36T%2FDoc-28.png?alt=media&#x26;token=0ffd5c4d-2194-42b8-ada3-6483b8293751" alt=""><figcaption></figcaption></figure></div>

* You will land on the following interface, where you need to set some options concerning **item-level permissions** and **search**.

<div align="left"><figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2Fr8vrhgAXlukD1isTUI2k%2F2024-08-14%2012_20_52-List%20Advanced%20Settings.png?alt=media&#x26;token=7d7187e0-1ba1-4bfc-91bc-20dae69b9f32" alt="" width="536"><figcaption></figcaption></figure></div>

<div align="left"><figure><img src="https://2718234637-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FriXlnuemuParrCf7Uotu%2Fuploads%2FwiPw1e3mzq4w6M6oCv5Z%2F2024-08-14%2012_22_15-List%20Advanced%20Settings.png?alt=media&#x26;token=6e571b44-d7c4-4675-9c6c-7cce9da4a3a8" alt="" width="547"><figcaption></figcaption></figure></div>

* **Item-level Permissions**: here you need to specify which items users are allowed to read, create and edit. Select **Read all items** and **Create items and edit items that were created by the user**.
* **Search**: here you need to choose whether to allow items from this list to appear in search results. Select **No**.
* Finally, click on **Ok** at the bottom of the page. The configuration is complete.

The process described above applies to the following lists:&#x20;

* **Engagement likes**
* **Engagement posts**
* **Instant Form Users Answers**
* **My profile images**
* **Notice Board Posts**
* **User mood record**
