Course status

There are two groups of statuses:

1. Main statuses – apply to all courses, whether created from scratch or from a document

2. Additional statuses – apply only to courses generated by uploading a document

Main Course Statuses

These four statuses apply to all courses, regardless of how they were created:

Draft

• This is the first status shown after a course is created.

• The course appears on the main page but is not yet published or visible to users.

• You can freely edit the content before making it available.

Published

• The course has been published and is now available on SharePoint.

• Users can now view and take the course.

• At this stage, you can:

  • Assign the course to specific users

  • Link it to a section of your SharePoint intranet

• Once ready, you can publish it to SharePoint so users can access it.

Running

• After publishing, you can schedule the course for specific users.

• Once scheduled, the course status changes to Running.

• Assigned users will receive notifications (e.g., via Microsoft Teams) reminding them to complete the course.

• While a course is Running, it cannot be deleted. To delete it:

  • Stop the scheduling

  • The course will return to Published

  • Unpublish the course (if needed)

  • Then delete it using the “Delete learning” button

Error

• This status appears when something goes wrong during course creation. Errors are most common when generating courses from documents.

• Usually, it’s due to missing or incorrect information.

• Courses in Error cannot be accessed.

• To fix the issue, try creating the course again and double-check all fields.

Additional statuses

Courses created by uploading a document go through three additional statuses before reaching Draft:

1. Starting

• The system begins processing the uploaded document.

• It analyzes the structure, extracts text, and identifies chapters.

• The duration depends on document length and complexity.

2. Generating

• The course content is generated using AI.

• Lessons are created based on the document’s content.

• You can hover over the status to see the percentage of progress (e.g., “33% complete”).

3. Finalizing

• Final details are completed, such as refining the course structure.

• The system also indexes the content for conversational search.

• Once this stage is complete, the status changes to Draft and the course becomes editable.

Once the Finalizing stage is complete, the course will appear as a Draft and you can review, edit, publish, and assign it to users.