Course status
This section explains the different status labels a course can have in Microlearning, and what each one means.
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This section explains the different status labels a course can have in Microlearning, and what each one means.
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There are two groups of statuses:
Main statuses – apply to all courses, whether created from scratch or from a document
Additional statuses – apply only to courses generated by uploading a document
These four statuses apply to all courses, regardless of how they were created:
This is the first status shown after a course is created.
The course appears on the main page but is not yet published or visible to users.
You can freely edit the content before making it available.
The course has been published and is now available on SharePoint.
Users can now view and take the course.
At this stage, you can:
Assign the course to specific users
Link it to a section of your SharePoint intranet
Once ready, you can publish it to SharePoint so users can access it.
After publishing, you can schedule the course for specific users.
Once scheduled, the course status changes to Running.
Assigned users will receive notifications (e.g., via Microsoft Teams) reminding them to complete the course.
While a course is Running, it cannot be deleted. To delete it:
Stop the scheduling
The course will return to Published
Unpublish the course (if needed)
Then delete it using the “Delete learning” button
This status appears when something goes wrong during course creation. Errors are most common when generating courses from documents.
Usually, it’s due to missing or incorrect information.
Courses in Error cannot be accessed.
To fix the issue, try creating the course again and double-check all fields.
These additional statuses only apply to document-based courses.
Courses created by uploading a document go through three additional statuses before reaching Draft:
The system begins processing the uploaded document.
It analyzes the structure, extracts text, and identifies chapters.
The duration depends on document length and complexity.
The course content is generated using AI.
Lessons are created based on the document’s content.
You can hover over the status to see the percentage of progress (e.g., “33% complete”).
Final details are completed, such as refining the course structure.
The system also indexes the content for conversational search.
Once this stage is complete, the status changes to Draft and the course becomes editable.
While in “Starting,” “Generating,” or “Finalizing,” the course is not accessible.
Once the Finalizing stage is complete, the course will appear as a Draft and you can review, edit, publish, and assign it to users.
