User roles

This section explains the different user roles available in Microlearning and how to add or remove users from the appropriate Active Directory (AD) groups.

Types of Users

Microlearning supports 3 types of users, each with specific permissions:

1. Admin

Admins can:

• Create new courses

• View and manage all courses, including those created by other admins and managers

• Access and modify all global settings of the Microlearning platform

1. Manager

Managers:

• Can create new courses

• Can view and manage only the courses they have created

• Cannot access or change global settings

1. Users

Users can:

• Access and take courses assigned to them

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AD Group Association

To manage access based on roles, three dedicated Azure AD groups must be created:

• Microlearning Admins → Assigned the Admin role

• Microlearning Managers → Assigned the Manager role

• Microlearning Users → Assigned the User role

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Adding or Removing Users from AD Groups

Follow the steps below to add or remove users from an AD group in Microsoft Entra ID:

1. Open the Microsoft Entra ID service in the Azure portal.

2. In the left-hand menu, under Manage, click on Groups.

3. Search for the group (e.g., Microlearning Admins, Microlearning Managers, or Microlearning Users).

4. Select the group and go to Manage > Members.

To add users:

1. Click Add members

2. Search for and select the desired users

3. Confirm by clicking Select

To remove users:

1. In the member list, select the users to remove

2. Click the Remove button

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