> For the complete documentation index, see [llms.txt](https://docs.intranet.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.intranet.ai/micro-learning/features/user-roles.md).

# User roles

## Types of Users

Microlearning supports **3 types of users**, each with specific permissions:<br>

1. **Admin - they can:**

* Create new courses&#x20;
* View and manage all courses, including those created by other admins and managers&#x20;
* Access and modify all global settings of the Microlearning platform <br>

2. **Manager:**&#x20;

* Can create new courses&#x20;
* Can view and manage only the courses they have created&#x20;
* Cannot access or change global settings <br>

3. **Users - they can:**&#x20;

* Access and take courses assigned to them&#x20;

***

## AD Group Association

To manage access based on roles, three dedicated Azure AD groups must be created:&#x20;

* Microlearning Admins → Assigned the Admin role&#x20;
* Microlearning Managers → Assigned the Manager role&#x20;
* Microlearning Users → Assigned the User role&#x20;

***

## Adding or Removing Users from AD Groups&#x20;

Follow the steps below to add or remove users from an AD group in Microsoft Entra ID:&#x20;

1. Open the **Microsoft Entra ID** service in the Azure portal.&#x20;
2. In the left-hand menu, under **Manage**, click on **Groups**.&#x20;
3. **Search** for the **group** (e.g., Microlearning Admins, Microlearning Managers, or Microlearning Users).&#x20;
4. Select the group and go to **Manage** > **Members**.&#x20;

To **add** users:&#x20;

1. Click **Add members**&#x20;
2. Search for and select the desired users&#x20;
3. Confirm by clicking **Select**&#x20;

To **remove** users:&#x20;

1. In the member list, **select** the users to remove&#x20;
2. Click the **Remove** button&#x20;

***