Company Apps
The public area in your SharePoint intranet where your company suggests users useful materials and apps for their daily activities.
What is Company Apps
Company Apps is a feature that allows you to group company applications and links into a single space, categorize them, choose their icons, and assign read permissions to specific individuals. This feature allows the insertion of both internal SharePoint links and external links.
The apps can be categorized and indexed in Advanced Search. This way, the intranet will show users the most relevant apps for their searches and work.
Explore the advantages of Intranet.ai Company Apps by clicking here to learn more.
Add the Company Apps web part to a SharePoint page
If your page is not already in edit mode, click Edit at the top right of the page.
Click on it and, in the web part search box, enter IAI-Apps to quickly find and select the Apps web part.
Configuration
General Settings
In this section, you need to indicate the sources from which the web part will retrieve data. In addition, you can set other general options.
Complete the tabs as follows:
Enter the site URL.
For example: https://intranetai.sharepoint.com/sites/Intranet
Choose the Apps list data source, which by default is Apps list.
Enter again the site URL.
For example: https://intranetai.sharepoint.com/sites/Intranet
Choose the Apps favorites list data source, which by default is Apps favorites.
In this section, you can choose to show the search bar on the webpart by flagging the first option.
The search bar is useful when there are many apps, as it allows you to find an application more easily and quickly.
Then you can choose whether to show the different tabs by checking the second option, but you can also select the font size of the category tab.
With the third flag, you can choose if you want to open the link on a new tab from desktop.
With the fourth flag, you can choose if you want to open the link on a new tab from Teams.
You can then decide to hide the web part when there are no apps to view for the current user.
The option shown in the screenshot above allows you to activate the tab mode. If you enable this option, the user will open the apps area by clicking on a small button. To configure the tab mode, follow these steps:
Enter the name of the icon that will be used for the button. You can choose an icon from the library at this link and then copy-paste the name of the icon into this field.
Define the position of the button on the page by entering the top margin and the right margin.
Finally, choose the height of the apps section.
Order settings
Here you can drag and drop the tabs to choose the order you want to display them.
Personal App Settings
Company Apps also allows you to have a section where users can save their favorite personal links, which can be both internal and external to SharePoint.
For example: Corriere della Sera (newspaper headlines links)
Complete the tabs as follows:
In the firt section, you can decide whether to enable the Personal Apps tab or not. Simply check Yes if you want it to be displayed.
To position the Personal App tab at the beginning of the other tabs, it's necessary to check the second option; otherwise, leave it unchecked to position it at the end.
Enter the site URL.
For example: https://intranetai.sharepoint.com/sites/Intranet
Choose the list data source, which by default is User apps list.
Enter the name of the tab to be displayed, or it will default to My Links.
And this is the front end result:
Add a new Company App inside your SharePoint Intranet
To add a business app to your SharePoint Intranet, the first step is to log in with your Microsoft 365 account.
Once the homepage of your Intranet is visible, please click on the Settings icon, which is located on the top right of the page. Then click on the Site Contents link, corresponding to the third link in the settings.
When you are in Site Contents, click on the Apps List link.
Click on the New button located at the top left.
A pop up will appear on the right side of the page, with the following fields:
The fields marked with (*) are mandatory.
Title*: the name of the application you’d like to see in the homepage of your Intranet.
For example: Progress
Link: the pathway referred to by the application (you can include both internal and external SharePoint links).
For example: https://teams.microsoft.com/l/app/70009fe1-94c8-4379-aa54-b6b174794a3e?source=app-details-dialog
Category*: here, you can enter the various categories to which the applications belong. For example, websites, updates, search tools, travel, or any other categories your company requires. This information will enable users to view applications grouped by a specific logic when they log in to the Intranet page. A separate tab will be created for each category.
Icon name: the graphic element, it’ll be visible in the homepage of your Intranet, near the Title. In order to choose the correct icon, please see here the corresponding code via mouse over it.
For example: DateTime (calendar with a clock icon)
You can also create custom icons, upload the images to SharePoint and insert the link image uploaded to SharePoint in this section.
To create the icon URL, follow these steps:
Upload the picture to the Site Assets folder in the Site contents (or any other folder on your intranet).
In the Site Assets document library, select the picture. (1)
Click on the Info icon at the top right of the screen. (2)
Click on the Path icon to copy the URL of the icon. (3)
Finally, paste the icon URL into the required field.
Order = the logic of visibility of the applications in the web part.
Once every mandatory item is filled, please click on the Save button.
Business applications are visible on your intranet homepage or in the section where you have placed this webpart. However, you can search for them in the search bar at the top of the page.
Edit an existing application inside your SharePoint Intranet
To edit an existing app, follow these steps:
Click on the Settings icon on the top right of the page, then click on Site contents.
Select the Apps list.
In the Apps list panel, please mouse over the application you’re interested in editing and please select it.
Once the application is selected, please click on the Edit button.
Here, the same pop up as the creation will appear, and it’ll be possible to amend it as needed. Once the amends are done, please click on Save.
Please note: The creation of an application (and the amends on an existing one) can be visible in real time in the homepage of your Intranet, once you click on Save.
Configure the Apps favorites list
The Apps favorites list requires a specific configuration so that users can interact with the list and mark items as favorites. To learn how to configure this list, read the dedicated guide. In particular, please refer to the First type of configuration section.
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